The Davis Applied Technology College (College) is a campus of the Utah College of Applied Technology (UCAT). All information identified below is consistent with the policies and procedures designated by the UCAT. Since all Title IV eligible UCAT campuses are approved separately to provide financial assistance, some differences in delivery methods across campuses may occur.
- Financial Aid Availability
- Cost of Attendance
- Award Letters
- Disbursement of Funds
- Evaluation Schedule and Payment of Federal Aid Refunds
- Attendance Requirements
- Progress Requirements
- Early Completion
- Program Changes
- Early Withdrawal - Return to Title IV
Federal Title IV Financial Aid is available for students who demonstrate financial need. Financial aid is meant to assist students in completing an eligible training program successfully and acquire a College credential. Therefore, it is the policy of DATC to award financial aid only to students enrolled for the purpose of obtaining a credential (Certificate of Program Completion 600 hours or more in length) who maintain satisfactory attendance and progress.
To apply for any type of federal student aid you must apply for a PIN or electronic signature at www.pin.ed.gov. Complete your FAFSA application each year at www.fafsa.ed.gov. To be eligible to receive any type of Federal Financial Aid at the DATC the students must:
- Be a U.S. citizen or eligible non-citizen (as defined by federal regulations).
- Have a high school diploma or General Education Development (GED) certificate.
- Maintain satisfactory progress and attendance in the program of study according to the standards of the institution.
- Not be in default on any federal loan or owe repayment on any grant at any school previously attended.
- Be enrolled in an eligible program.
- Be in good standing with the College.
Types of assistance include Pell Grants, Supplemental Educational Opportunity Grants (SEOG), State Grants, and Federal Work Study (see definitions below).
- Pell Grants:
- Pell Grants are the primary gift-aid program (gift-aid is aid that is provided with no expectation of repayment) offered by the federal government. Eligibility is based on an index provided by the federal government.
- Grants are gift-aid programs offered through state and federal sources. Eligibility is determined by the availability of funds and the government's index. Priority is given to Pell Grant recipients.
- Federal Work Study:
- Federal Work Study is a program that allows students to work and earn money to help pay expenses related to their education. Students interested in receiving assistance through Federal Grant or Work Study programs must apply online at fafsa.ed.gov under “Free Application for Federal Student Aid.” Students who do not have access to the internet may contact the College Financial Aid Office for assistance. DATC does not participate in any federal student loan program.
Cost of Attendance
Provided below is the estimated cost of attendance at the Davis Applied Technology College for a typical student in a 900 hour program. These costs are based on an average cost per program so your actual costs may vary.
|Independent Students (not living with parents)||Dependent Students|
|* amount reflects average costs.|
The Net Price Calculator is another tool that may help you determine the cost of attending college at DATC. To access the Net Price Calculator, click here.
The amount of your Pell Grant eligibility is determined by the Department of Education. They use a need-based formula, which assigns students an index number that is called an “Expected Family Contribution (EFC)”. This index number reflects the amount a student is expected to contribute to his or her own education costs. Once an index number gets above a certain range you will no longer qualify for a Pell Grant. Eligibility for campus-based grant aid is based on that same index number and the available funds at the time you start school. Amounts of campus based grant aid vary based on the availability of funds. The Davis Applied Technology College (College) does not participate in federal student loan programs, if you do not qualify for federal grant-aid, the only other federal funding program that may be available to you at the College is Federal Work Study. Federal Work Study is a program that provides you with employment options while attending school. Federal Work Study has limited availability, is subject to a background check, and may or may not be readily accessible to you. Please contact the Financial Aid Office for information on how to apply. If you do not qualify for federal funding you may apply for college scholarships or secure funds from private or public agencies outside the College (Dept. of Workforce Services, Division or Rehabilitation Services, etc.).
Determining and Activating an Award
If you are eligible for financial aid, the financial aid office (the office) will package your award and provide you with an Award Letter within 90 days after you activate your grant. A student can only receive campus-based grant or work-study funds up to their total need. Need is calculated as the cost of attendance (see above) minus your EFC. All funding sources available to pay your school costs are applied in determining your need.
You must activate the grant process by contacting the office in-person. Three conditions must be met in order for you to activate your award. 1) You must be eligible; 2) You must have started school; 3) you must have submitted all required paperwork. Awards cannot be packaged prior to your start date because award packages must be date defined.
Disbursement of Funds
The Financial Aid Office normally requires up to 90 days from the day you start school or activate your grant (complete all of the required paperwork) to process your aid and to disburse any Title IV refunds (federal aid eligibility that exceeds the direct cost of attending school). However, the Financial Aid Office can provide you vouchers for tuition up to the maximum amount of your eligibility. In addition, if you qualify for adequate funds, book vouchers can also be provided for required books, supplies, and curriculum on the first day of class.
All disbursements of aid represent payment made in advance of training. Dollars are earned by attending and completing courses. If you complete a course early, you can only be paid for the hours you attended that course. For this reason you should speak with a counselor about your options for testing out of courses in which you already have the necessary skill. If you withdraw before completing the hours you have been paid for you are at risk for overpayment with the Department of Education or may owe money to the school. Amounts owed to the College that are not recovered will be referred to a collection agency. These balances will be assessed a 33% collection fee.
You can only receive Federal Financial Aid at one school at a time.. You must notify the Financial Aid Office if it is your intention to transfer to another school. You must officially stop your federal aid at DATC before accessing aid at a new school. If you fail to do this, any costs that accrue or Federal Aid overpaid are your responsibility.
In keeping with federal grant regulations, the College pays federal grant funds in increments called payment periods. Payment periods are defined by federal regulation and are determined by your program length, the academic year of your program, and for students receiving aid in more than one year, the remainder of the program.
There is no federal aid for students enrolling as less than half-time students. Because the College requires a student to complete their designated program within 3 years to earn a Certificate of Program Completions the College does not allow less-than-half-time students to enroll as Certificate Seeking students. However, the Financial Aid office can pay for up to 3 classes at a less-than-half time rate if the student’s overall enrollment is greater than half time, the College has approved the student to remain as a Certificate Seeking student and the student can complete their program within the academic year in which the award was made. Courses must be the final three courses in the program to qualify.
The College evaluates eligibility for payment approximately every six weeks. A schedule of payment periods for the 2014-2015 school year is provided below:
|Cut-Off Date||Approximate Release of FA Refund|
|Aug 3, 2016||Aug 29, 2016|
|Sep 14, 2016||Oct 10, 2016|
|Oct 26, 2016||Nov 21, 2016|
|Dec 14, 2016||Jan 18, 2017|
|Feb 8, 2017||Mar 6, 2017|
|Mar 22, 2017||Apr 17, 2017|
|May 10, 2017||June 5, 2017|
|June 30, 2017||July 25, 2017|
Once you qualify to receive a disbursement, the financial assistance office will pay all estimated tuition and fee charges for the entire payment period and any other charges you have authorized us to pay. If you have funds remaining after these charges have been paid the school will release this Title IV refund to you.
All students are required to complete the Student Direct Deposit Enrollment Agreement which can be found here. The College recommends that all students receive their Title IV refunds via direct deposit (EFT) to increase the efficiency and security of their refund delivery. However, students may opt out on the form if they are unable to participate. Students who opt out of EFT will have their refund mailed to the last known address on file in the Financial Aid Office. You are responsible for updating address information directly with the Financial Aid Office. Funds returned undeliverable will be sent back to the Department of Education.
Tuition and fees are charged at the beginning of each course, not for an entire payment period. To ensure adequate funding is available for the entire payment period the Financial Aid Office will withhold enough aid to cover those costs and place them in your student account. Any funds remaining at withdrawal or at the end of the payment period will be provided to you as part of a Title IV refund calculation (see Early Withdrawal – Return to Title IV).
The Financial Aid Office recommends that your attendance be 80% or higher. It is our experience that students with attendance less than this often fail to meet the progress requirements. In addition, federal aid funds are earned through school attendance and progress but costs are assessed by the scheduled hour , therefore, lower attendance means your tuition costs will remain constant but we will be unable to pay you for non-attended hours possibly leading to a deficit of funding for tuition costs. . The absolute minimum attendance allowance is 67%. If your attendance is less than 80% you will receive a courtesy warning. This warning is only to alert you of the potential risk of low attendance. If your attendance falls below 67% your aid will be suspended.
Once your aid has been suspended you can regain eligibility by getting your cumulative attendance to 67% and maintaining it at that rate. You are only eligible for payment in the payment period in which you regain eligibility – not for any prior payment periods. Please note that progress standards must also be met in order to be considered for reinstatement.
Attendance standards for prior enrollment periods will count towards your current federal aid eligibility for five years from the date of your last withdrawal. The office will require you to serve a paid probation if your attendance was poor during your prior enrollment. Paid probation is the process of delaying an award package until you have been in good standing for half of the payment period. In addition, you could be required to serve a non-paid probation period, if you had demonstrated poor attendance habits in a prior enrollment period that impacted your aid eligibility at that time, regardless of the time frame.
The College progress standard requires that you be able to complete your program in no more than one and one-half times the length of the program. In order to accomplish this, your cumulative progress must be 67%.
The financial aid office will monitor individual student progress at every payment period. If you are maintaining satisfactory progress you will have completed 67% or more of your work at each progress increment. For example, at hour 675 you must have completed 450 hours or more of competency. If you fail to complete the work required to be making satisfactory progress by the end of the payment period you will lose the disbursement for the following payment period.
Once your aid has been suspended you can regain eligibility by getting your cumulative progress to 67% and maintaining it at that rate. You are only eligible for payment in the payment period in which you regain eligibility – not for any prior payment periods. Please note that attendance standards must also be met in order to be considered for reinstatement.
Progress standards for prior enrollment periods in the same program will count towards your Federal aid eligibility for five years from the date of your last withdrawal. If you have enrollment prior to applying for federal aid and your progress in the same program is below 67%, you will be required to meet satisfactory progress standards before your financial aid will be activated. In addition, the office may require you to serve a non-paid probation period, if you had demonstrated poor progress in a prior enrollment period that impacted your aid eligibility at that time, regardless of the time frame. Non-paid probation periods are always one full payment period.
The College model of competency based learning can result in your completing your program in fewer hours than the length of the program. Federal Aid can only be earned for hours you actually attend the program. If you finish your program in fewer hours, you will be paid for fewer hours. Because the College encourages early completion, when possible, the Financial Aid Office is committed to providing you funding to cover the tuition and fee expense up to the amount your federal aid would have paid, if you had not completed early. The College does not provide funding for indirect school expenses (room, board, transportation, or miscellaneous costs).
Students will be allowed two program changes (three programs) in a three-year period. In the event that a student is seeking funding for coursework previously funded, the student must show just cause that the technology has changed enough to render the training obsolete. Time cannot be the only factor involved in the request unless the coursework is more than five years old.
Early Withdrawal - Return to Title IV
When students withdraw from school before completing the period of enrollment they have been paid for, they are subject to the DATC Financial Aid policy on Return to Title IV. The Financial Aid Office will conduct a calculation to determine how much of the aid was earned. Any funds not earned must be returned to the Department of Education. If the student received more funds than they are entitled, they are considered overpaid. Those funds must be paid back to the Department of Education directly and students will lose their financial aid eligibility until those funds are repaid. If the college must return unearned aid that was used to pay direct school costs accrued by the student, the College will return those funds to the Department of Education and bill the student for any outstanding charges.
Davis Applied Technology College scholarships may be awarded to students based on previous educational technical accomplishments and career goals or based on their need. Scholarships are to be used to further technical pursuits for employment. All scholarships will be awarded to selected students upon enrollment at the College. All applications are available in the Financial Aid office.
The Davis Applied Technology College Foundation works hard to bring scholarship offerings to students attending the College. The Foundation receives funds from various organizations, foundations, and individuals that are intended to assist students in off-setting their education expenses. The Application for these awards is available here.
Institutional Tuition Waivers: The College uses tuition waivers to provide both need-based and merit-based awards. The application process varies depending on the type of award being offered.
Merit-Based Scholarships:The number of scholarships awarded and the amounts vary based on the amount of funds and the scholarship Donor’s specifications.
Your application will be reviewed by the scholarship committee based on the following criteria:
- Accomplishments in Applied Technology Education: Grades, competency levels and participation in student organizations.
- Applied Technology Education Goal: The Student’s career goal is in line with previous and proposed training
- Other Achievement: General academics, community service, work experience, etc.
- Strength of Recommendations.
- Student’s ability to pay for their own education expenses
To apply, submit a DATC Adult or High School Scholarship Application form to the scholarship office. You will be considered for all sources of funding based on the Donor criteria. If you are awarded a scholarship from any Donor you will be asked to provide that Donor a letter of appreciation directly and you will also be asked to provide a copy of that letter to the scholarship office
Adult Scholarship Deadline: The scholarship office accepts applications each month for award consideration in the subsequent month. The application deadline is the first Friday of each month.
Practical Nursing Deadline: Students may submit an application at each application deadline (as described for Adult Scholarships until the first Friday in January. Applications received after September 3rd will be considered for Spring Semester funding only.
High School Senior Scholarship Deadline: The Financial Aid office makes applications available each year by mid-January and the application deadline is the third Friday in March.
Need Based Awards: Need-based scholarship awards are accepted at any time and require verification of your need. Acceptable documentation would include income verification (tax returns or W-2’s) or proof of eligibility for any federal or state need based funding program such as TANIF, free or reduced school lunch, or Pell grant.
To apply, submit a Need Based Scholarship application along with proof of income to the Scholarship Office. Applications are available in the Financial Aid Office.
This program allows school teachers, counselors or administrators to refer a student to the Financial Aid office for one-time temporary funding to assist a student having difficulty starting or staying in school.
To apply, please talk to your DATC Counselor your Teacher, or the Financial Aid office about this program if you are in need of immediate tuition assistance.
The Bridge Scholarship program provides scholarship funding to High School Senior’s for the summer after High School graduation. The program is primarily intended to allow students attending while in High School an opportunity to finish their program during the summer. Funding is only available from June to August. Students must specify their intended schedule at the time of application and are only funded up to that level. Priority is given to High School students who attend the College while in High School who can complete their program during the summer. Students need to be making satisfactory progress and attending adequately to qualify for these funds.
Bridge Scholarship applications are available after the High School Senior Scholarship deadline.
Eligibility: In order to be awarded any type of College Scholarship, students must be a U.S. Citizen or a Legal Resident Alien. Some scholarship awards can only be provided to Utah State Residents.
Students on scholarship must maintain satisfactory progress (67%) and attendance (85%) at all times while attending the College. Some programs require higher rates of progress or attendance. These program requirements will be considered when making selections or evaluating continued eligibility. Failure to maintain satisfactory progress or attendance can result in automatic withdrawal of the scholarship.
A Student can be awarded no more than two scholarships within a 12-month period. Applicants will be notified in writing of their selection status within 10 days following their selection. Students receiving notification of an award must officially accept the scholarship by notifying the Scholarship Office, in writing, of their intention to do so within 30 days of the posted date. All students are expected to provide thank you letters to scholarship donors and to submit a copy of this letter to the scholarship office.
Students receiving multiple scholarship awards for the same period must decline one award. Funding awarded for the same time period cannot be used to extend an existing award.
Students receiving multiple scholarship awards for the same period must decline one award. Funding awarded for the same time period cannot be used to extend an existing award.
Scholarships are normally only available for programs that are regular, on-going technical College programs that lead to an approved, Certificate of Completion. Exceptions can be granted on a case-by-case basis for need-based awards, but only if you can establish the program leads to gainful employment or licensing. All requests for exceptions must be submitted in writing to the Financial Aid office.
- Academic year
- An academic year is the length of time it takes to complete the equivalent of one year of training. The College defines this as 900 hours for all programs except Cosmetology. The academic year for Cosmetology is 1200 hours.
- Payment periods
- The Department of Education requires that federal aid be disbursed in increments called payment periods. Payment periods are equal in length and represent the time frame in which students are evaluated for both progress and attendance.
- Pell Grant
- Pell Grant is considered the primary educational funding source for students with economic need. All other funding programs require that you apply for a Pell Grant. If you qualify, the agency involved will coordinate your funding with your Pell Grant. Normally a student is expected to pay direct school costs from their Pell Grant.
- FSEOG (Federal Supplemental Education Opportunity Grant)
- Campus-based funding requiring a State or Institutional match. Funds are awarded first to students with the greatest need (Pell Grant recipients). Amounts vary based on program length, enrollment status and available funds.
- HESSP (Higher Education Success Stipend Grant)
- State Grant program funded through the State Legislature. Amounts awarded are based on the availability of funds to students with the greatest need first.
- Federal Work Study (FWS)
- Campus-based funding requiring a State or Institutional match. FWS Provides an opportunity for students to offset their educational costs through subsidized employment activities. Most positions are available on campus or nearby. Community Service positions are available.
- Enrollment Status
- Full-time enrollment: 24 to 30 hours per week
- Three-quarter-time enrollment: 18 to 23 hours per week
- Half-time enrollment: 12 to 17 hours per week
- Less-than-half-time enrollment: 6 to 11 hours per week
- There is no federal aid for students enrolling as less than half-time students.
- Good standing
- Having met an attendance standard of 80% or higher and a progress standard of 67% or higher.
- Financial assistance that does not have to be paid back. It is also known as “Gift-aid”.
- Title IV Refund
- Once the school has paid all of your direct school costs, any remaining credit balance will be disbursed to you in the form of a check. These remaining funds can be used to pay indirect school costs like transportation or housing.
- Title IV
- A term used to describe programs that are defined in Title IV of the Higher Education Reauthorization Act as amended.